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Nic Rossmüller : October 31th 2006 - 10:00 CET

Xerox helping hands office makeover contest

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XeroxXerox helping hands office makeover contest : The outdated technology at Indianapolis’ most obsolete nonprofit office was hindering efforts to raise funds and support the nonprofit’s cause. Now, a dramatic makeover has provided employees with an impressive new look, all revealed today at the conclusion of Xerox Corporation’s “Helping Hands” Office Makeover contest. The contest winner - the Indiana Chapter of the Cystic Fibrosis Foundation - has neglected its own needs to lend a hand to more than 800 people in Indiana living with the genetic disease. In just two days, crews transformed the bleak office into an inspiring and productive work space that boasts Xerox digital color printing systems and software.
Xerox helping hands office makeover contestCystic Fibrosis Foundation - Technology
“As a nonprofit, we struggled with a mix of used technology and furniture that didn’t fit our office or the needs of our employees,” says Kim Berry, executive director of the Indiana Chapter. “With an inspiring new look and efficient technology to help create fund raising materials, we can drive more awareness of cystic fibrosis and help increase donations for research.” Xerox, along with its sales agency Indiana Business Equipment, evaluated the foundation’s work processes and determined the best mix of hardware and software to improve workflow and meet the organization’s document management needs. The resulting technology recipe: a Xerox Phaser color printer and WorkCentre digital color multifunction system, scanning software and Xerox flat-panel monitors.

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Xerox WorkCentre 7132 - Helping hands office makeover
“Finding the right mix of document technology can help any business dramatically increase productivity,” says Chris Tinkle, who oversees Xerox sales agents in the Indianapolis area. “With multifunction capabilities and more cost-effective color systems, the Cystic Fibrosis Foundation will save money and time. They’ll be able to better focus on serving their cause, as they’ll spend less time managing documents.” Before the makeover, the foundation’s old copier couldn’t produce double-sided invitations, posters, fliers and mailings needed for fundraising events, and employees had no reliable method for scanning and sharing documents. Now, employees can quickly and easily print fundraising materials with a Xerox WorkCentre 7132 color multifunction system that prints, copies, scans and faxes.

Xerox ScanFlowStore software - PDF Documents
To help the foundation store and share critical information such as copies of checks and receipts issued to donors, Xerox installed ScanFlowStore software from a Xerox Business Partner called X-Solutions. This software enables people to scan hardcopy documents and send them, with the push of a button, to multiple destinations, such as a network server or e-mail address. Scanned files are saved as text-searchable PDF documents, making it easier for the foundation’s staff and volunteers to find the information they need.

Xerox Phaser 8500 color printer - Flat screen monitors
Xerox replaced an outdated black-and-white printer with a Xerox Phaser 8500 color solid ink printer. The Phaser 8500 prints at 24 pages per minute in color and black and white. The new printer will be used to tackle more graphic-intensive documents that require vibrant color, such as marketing materials and sponsorship packages for fundraisers. Xerox 7 Series 17” flat-screen monitors replace the nonprofit’s bulky monitors, freeing up desk space and helping workers view onscreen documents more effectively.

Cystic Fibrosis Foundation fundraising events
No longer will employees be overwhelmed with uncomfortable furniture and discouraged by bleak surroundings. Cooper incorporated bold colors for an inviting, energetic feel and décor that features photos from past fundraising events to inspire workers. The environment reflects the foundation’s compassion for its cause and incorporates the mantra, “A breath of fresh air.”

Xerox business Equipment - Helping hands contest
A jumble of furniture has been replaced with new pieces from The HON Company, including desks, shelving and storage units from the Valido collection to make the workplace more comfortable and productive. Swivel work chairs and guest seating with coordinating fabrics create a more consistent look, and new filing cabinets make it easier to access frequently-used materials. “Working with Brice Cooper, we provided the Cystic Fibrosis Foundation with comfortable, durable furniture that efficiently uses their work space,” says Dave Burdakin, president of The HON Company. “Together, we created an atmosphere that will welcome the foundation’s volunteers and help them do great work in their community.” Local support for the makeover was provided by Indiana Business Equipment and X-Solutions North America Inc.

About the “Helping Hands” Contest
Indianapolis is the third in a series of cities where Xerox held its “Helping Hands” makeover contest, looking for outdated nonprofit offices in dire need of a technology and design refresh. The contest demonstrates how small changes in technology can result in big boosts in productivity for nonprofits and small business alike.

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